Management

The Management department, led by Marian Marrodan, provides administrative and management support to the scientific community and to core facilities. It aims to provide non-bureaucratic, timely and efficient administrative services, to meet future challenges.

Since it was founded, the CRG has increased its scientific activity exponentially. The management structure has also been adapting and reorganising in order to meet the needs of researchers.

The reorganisation plan that started in 2011 and developed during 2012, continued in 2013 in the HR Area as planned. This reorganisation will be completed during the first half of 2014.

In 2013 the main management area goals were:

  • Management Information System
    In January 2013, the management information system responsibility was transferred to the Management Control Area. This change was aimed at providing the added value of a general overview of the area versus the technical approach given by the area of ICT.
  • Cost-cutting measures
    The 2013 economic management has pursued and achieved the same objective as in previous years: the reduction in structure and functioning expenses.
  • Continuous improvement: Training
    We have been working to implement the training plan scheduled for 2013.
  • Internationalization of the management team
    It is worth noting the active participation of Communication, Grants, TIC and TT departments in EU-Life working groups, the CRG being chair of two of them. At the same time, the Head of Core Facilities Administration also took part in the “Core for Life” Finance Working Group. These actions, among others, keep the management team moving forward in its internationalization.In addition, we have continued with the activity of Public Affairs set up in 2012 to strengthen the presence of CRG and its relationships with different stakeholders, as well as find private sources of funding. One of the more visible results has been the creation of a “Postdoctoral Fellowship” for three years funded by the Ramón Areces Foundation.

    Finally, and in conclusion, 2013 has been once again a very intense year for the CRG team who has worked with the enthusiasm of further improving and supporting the institute.


Funding evolution (M€)

funding-evolution

Personnel evolution

Counted on 31st December 2013, the CRG employed a total of 425 people from 41 different countries.

Personnel on 31st December 2013

personel-evolution

Foreign Researchers

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Foreign Scientists Vs. Total

foreign-researchers-vs-total

Nationalities

nationalities

 Administration

After the previous year’s reorganisation, in which the areas of Finance, Suppliers and Secretariat & Reception were brought together under the umbrella of the Department of Administration, 2013 has been a year of consolidation, including the incorporation of the Human Resources area. We have been working on transverse processes to improve, on the one hand, the efficiency of our department and, on the other, that of the other departments with which we actively collaborate.

We have also been able to appreciate the results of some of the improvements implemented in 2012, such as the consolidation of electronic invoicing, through the supplier’s portal. This channel of communication to our suppliers, which starts with the purchase requisition addressed to the supplier and goes right up to payment of the invoice, has allowed us to streamline the processes, avoid delays and, above all, reduce physical paperwork, something which has directly impacted our workspaces.

At the end of 2013, in collaboration with the Communications and Public Relations Department and with technical support from the Management Control Office, we began to implement a new tool to facilitate the management of scientific literature and scientific activity, as well as the maintenance of our researchers’ CVs. The new tool will come into operation in the first quarter of 2014.

On the other hand, we have also been working outside the CRG, promoting meetings of similar centres, in which working groups have been created to share knowledge and experiences, and generate synergies that are beneficial to all. So far we have set up and consolidated the human resources working group, and in the first half of 2014 it is expected that working groups corresponding to the other areas in the department will also be created.

On a similar theme, within the framework of the International ‘Core for Life’ alliance a new working group was set up to bring together the best administrative and management practices in the field of scientific and technical services. At the second meeting of this alliance, held in September, the Scientific & Technical Services Management area participated in the meetings of the new working group, where funding models were shared and proposals for establishing special rates for members of the alliance were explored.

Also in 2013, the Human Resources area participated in the HR Strategy WG in order to obtain the HR Excellence in Research accreditation, and in the Training and Recruitment WG of the International EU-LIFE Alliance.


Information & Communication Technologies (ICT)

During 2013, the ICT department worked to achieve its strategic plan, adapting internal processes to the new organisation of the department, reducing the fixed costs of service, collaborating in the preparation of public tenders of new infrastructure and implementing new projects.

The strategic projects include the implementation of the infrastructure for the Oracle ERP migration to a higher version, remote support automation, implementation of Sharepoint, the corporate document management and collaborative work tool, the implementation of a new printing service to optimise costs, the introduction of a new ticketing system for different departments, the standardisation of Linux workstations, the service redundancy project, the new protocol of centralisation/approval of remote access to the CRG, the launch of a new videoconference platform, and the beginning of the work related to the migration of the web portal. A project for integrating a new service for cleaning up viruses and spam, which will reduce costs in software and hardware, also started up in the last months of the year.

Another highlight of 2013 was the implementation of the project that allowed the CRG to enter the Eduroam consortium. This means that with their CRG credentials any CRG researcher can use the wifi Eduroam network worldwide.

It is also worth mentioning the collaboration established between different research centres in the Barcelona area concerning the consultancy of ICT services. Also, in the framework of the EU- LIFE international alliance, a new ICT working group for the exchange of best practices and benchmarking was created.